One of the unavoidable technical aspects of doing business is the necessity and ubiquity of business forms. They are required to run a tight ship for businesses of all sizes, and the larger the business, the more forms that are required. At every stage of your operation, paperwork keeps everyone in the loop and supplies a paper trail that can be traced if anything should go wrong.
With the advent of the Internet and inter-office e-mail, much of the everyday memorandum and company bulletins are now all electronic. This can greatly decrease a company’s wastefulness and positively effect your bottom line by decreasing your need for and disposal of paper products. The fact remains, however, that you will still need a mountain of Business Forms to do business.
Business Forms That Will Not Go Away
Some business forms you simply can not do away with. Even if you pay every single employee with direct deposit, eliminating the need to print payroll checks every week or two, you will still have to print up pay stubs for every one of those employees every pay period. The only way to avoid that is to pay everyone cash, “under the table”, but do you really want to go to prison?
You will also never be able to fully rid yourself of forms used to communicate with your client base and your outside business partners. E-business has grown at an astounding rate but not everyone is so fully integrated that you can skip printing shipping forms and custom envelopes. Business Forms Depot is designed to help you find those forms you can not do without.
The Cost of Doing Business
When people start up a new business they generally expect a period of struggle as they get their feet under them and start to actuate their business model. What new business owner does not dream of large profit margins and quick acquisition of market share? The fact is, though, that doing business requires money.
First, you must order business checks to pay all of those bills that will be coming and to keep your business accounting separate from your personal accounting. Then, you will need company letterhead so that your prospective clients know you are for real. You will want to send your communiques in company envelopes so they get used to seeing your company name and logo.
After You Have Branded Yourself
Now that your clients recognize your logo and have been dazzled by your matching envelopes and letterhead, you have to get them your product. You will need custom shipping forms and order blanks. Even if your ordering and shipping is done electronically, you will need paper copies for your records as well as for theirs, and what if your server goes down?
As you can see, business forms are just a part of doing business and custom forms show your clients that you are a player. And as your company grows, you will need even more forms to handle requisition requests from employees and to manage employee histories and benefits packages. Business forms will always be a part of your business that is just the way it is.
When your business is ready to print checks, you will be faced with several options to fill this need. It used to be that whenever something needed to be printed, you went down the street to your local printer and had them printed up. Though this is no longer always the case, the idea is still the same.
With the current business environment, your local printer may be several states away or even in another country. The Internet and new transportation techniques mean that you can order and receive your printed checks within days, in some cases overnight, from a printer halfway around the globe. Conversely, you could just print them yourself.
Print Checks or Have Them Printed for You?
It is generally a good rule of business to let the people who are most qualified for a job do that job. In this case, to print payroll checks, it is probably best to have them printed up and sent to you. If your situation demands that you do it yourself, however, there are software programs that will allow you to print checks readable by bank scanners.
A good desktop printer and a cartridge of MICR toner is all that is required to print bank checks. However, when you decide to do it yourself, you must realize that there will be screw-ups and you will have to figure it all out for yourself. Having a professional printer handle it for you leaves you more time to pursue your actual business.
Hire an Outside Company to Print Bank Checks
To print bank checks by yourself, you need to have the proper equipment, software and personnel. The scanners used by banks respond to the ink on checks, electronically. The ink required for this process is called MICR, which stands for magnetic ink code recognition and utilizes ink infused with metal particles to trigger the banks reading mechanism.
If the MICR is not of sufficient quality, the bank’s scanners will not read them and this can be very bad for business. MICR inks and toners are also much more expensive than standard inks and toners, so unless you have a machine dedicated to check printing, you will have to change the cartridges and keep your inks from drying out. You may want to avoid this hassle.
As was stated above, you can print bank checks yourself but it is a much more involved process compared to placing an order and receiving a shipment. Plus, if you order bank checks, you will have more options as to their form. A book of business checks keeps all of your stubs bound together in chronological order and is much more easily maintained.
If you choose to order bank checks online, you can often realize quite a savings by shopping around. During this process, pay close attention to testimonials, better business certifications and companies that handle a larger volume of jobs such as yours. With a little research, you can save money, run a more efficient business and keep from getting ripped off, all at the same time.
Deluxe Check Order
A deluxe check order can be any number of things, depending on your chosen company’s specialties and size. Generally speaking, a more complex task with a shorter amount of time to accomplish it, denotes a deluxe order and will probably cost more. The more business a company does on a regular basis, the less the number of orders deemed deluxe.
If your smaller printer must outsource your order for carbon copy checks with your daughter’s picture on them, it will cost more and will take longer to receive them. Companies that specialize in custom checks and have the volume to handle many large orders at once will be a much better fit for you. Know what you need before you shop.
Tracking Your Deluxe Check Order
Another important factor in choosing between companies that print checks is your ability to track your deluxe check order. A company that handles your deluxe order like a standard request will probably save you money but may increase your headaches. That company may have Neanderthal tracking methods that require you to call in and be transferred twelve times before someone tells you to call back tomorrow.
If you order checks online, make sure that the company allows you to track your order online if that is important to you. It all goes back to knowing your needs and preferences before choosing with whom to do business. Most companies can handle deluxe orders with no problems in reasonable time but you want to be sure.
Order Checks Online
The ability to order checks online has greatly streamlined the process of choosing and receiving personalized checks. Whether your personalization is a corporate logo or a picture of your cats, online ordering has made a difference. Companies must now compete more widely and this has increased the number of outlets and quality for a deluxe check order.
You must still be smart in choosing your online printer, though, because more options usually means more pitfalls as well. When deciding between several competitors, your personal needs and preferences will be most useful in your choice. Every company will be able to tell you why you should order bank checks from them but only your needs can help you make an objective decision.
Where to Order Checks Online
In today’s world, it is often the case that marketing takes precedence over quality control within many businesses. Your best bet, when you choose to order checks online, is to listen to testimonials and ask advice from people you know and trust. Check a company’s certifications and reports from consumer groups.
The only way someone can rip you off is if you let them. Most fraudulent companies are easily exposed because the more intricate the front, the more they pin themselves down for prosecution. With a small amount of effort, you can take great confidence in doing business online.
Order Cheap Checks
You can order cheap checks from almost anywhere. If you open up your Sunday paper and shake it, you will probably find several advertisements for cheap mail order checks or companies specializing in custom check printing. Before you decide, however, you should look around online, research the companies and see what else they offer in the way of online-only deals.
You may also find other companies online that offer a better deal than the ones you have seen already. Bargain hunting can be a bit dangerous, though, since an incredible bargain makes a pretty attractive lure for less-than-reputable companies. You might be surprised at how difficult it can be to prosecute offensive or fraudulent operations.
How to Order Cheap Checks and Not Get Ripped Off
If you do your research, it is possible to order cheap checks online or through the mail without running the risk of being scammed. All you have to do is research each company, on their site and on consumer watchdog sites, to make sure they operate on-the-level. The cheapest mail order checks may be a good deal or they can be bait, only your research will tell.
In general, if you cannot find sufficient information on a company, you should probably not do business with them. They may or may not be a reputable company, but it is better to err on the side of caution and spend a little bit more for a known product. The choice is yours and the amount of research you are willing to do is also up to you.
Checks To Order
Many printing companies customize checks to order because a large number of people prefer to have checks that say a little about them. After writing your thousandth check, you may decide you would rather look at Bugs Bunny than at that bland, bank-issue check again. The possibilities seem endless when searching through custom check designs.
There are checks with fish or dogs or cats, checks with basketballs or baseballs or soccer balls, checks of French Impressionist paintings or Post-Moderns. Then you get to decide which fonts best represent you as a person and whether or not you want duplicate checks. Your best bet might be to simply design your check from the ground up.
Checks to Order Like Pizza to Go
Pizzas are usually round with cheese and tomato sauce and from there, you can have whatever is available on it. Some pizzas are not even round and some have BBQ sauce or pesto instead of tomato sauce. Checks to Order are like that, there are some aspects that must stay basically the same so they are readable and scan able, but other than that the choice is yours.
Know who you are dealing with before you order personal checks, though, so your sensitive account information does not fall into the wrong hands. Deal with companies that print checks only when you can find background information on them and consumer reviews and you will be better off. Then, you can have fun with your design and enjoy paying your bills!
Order Bank Checks Securely Online
You can order bank checks any number of ways, depending on which type of checks you require. If you need another set of standard issue bank checks, you can usually go to your bank’s web site, if you are set up for online account management, and order more. If you are not set up to manage your account online as of yet, you may have to wait a few business days, after setting it up, to take advantage.
If you are looking to order personalized checks, your bank may offer that option as well, though you will probably have more options from an independent check printing company. The options for personalized checks are plentiful. You can find almost any style of check your heart desires and if not, many companies allow for custom check designs.
If you do decide to order bank checks online, be certain that the company with whom you are dealing has the proper security measures in place. You will have to transmit your sensitive account information over the Internet, so make sure they are providing a secure, encrypted connection. Most companies will, or will provide another secure means, but make sure anyway.
If you are in a hurry because you forgot to order checks and have run out, many companies can offer rushed service on most printing jobs. The more complex your order, the less likely it will be that you can receive them rushed. To order checks overnight, you must be prepared to pay a premium for the service, get your order in early and not make too many custom demands.
Order Checks By Mail
If you are looking to express your personality through your check book, you should probably order checks by mail rather than from your bank. Banks are not in business to print personal checks. Thus, their selection for personal expression is pretty limited when compared with independent check printing companies.
Most all checks come through the mail, so buying mail order checks simply means placing an order for custom checks. This can be done online, over the phone or through the mail from a flier. Whether you order online or not, you should research your prospective companies online, before you hand them your personal account information.
Order Checks By Mail and Express Yourself
The people that open and handle your bills get tired of looking at the same-old, standard-issue bank checks, too. So why not spice up their dull work-day with a little irreverent humour or too-cute check background. In addition to all of the fish checks and cute kitten checks, there are checks with different jokes and humorous characters.
If you do not find the design you want, you can almost always design your own. You may come up against copyright restrictions, though. Whomever you order checks by mail through, you should be sure that the proper security is in place to protect your personal account information.
Top Stub Checks Order
As well as customizing your background and font, etc., you can choose your type of checks; if you need top stubs, you can place a top stub checks order. If you need ledger style checks, you could place a ledger style checks order and so on. If you are going to customize, then why go halfway?
If you order personalized checks online, you will probably get the most customization for your dollar. Most companies that do a good percentage of their business online, appreciate the break in their bottom line, so they encourage it with discounts. You can wind up with just the right checks and spend less than you thought.
Where to Place Your Top Stub Checks Order
If you have a top stub checks order to place, do not simply go to the first site that offers top stub checks and place your order. Look around at several different companies, it probably will not take very long to see whom you wish to use. Sham companies are generally, thinly disguised.
That little bit of research could, in the long run, save you a good amount of money. What happens if you order personal checks with Godzilla on them and everything and then six to eight weeks later nothing happens? You try to call the number they gave you but it was disconnected and their website does not seem to be functioning….
Window envelopes are pretty standard in business and are widely available from any number of different sources. Your office supply dealer can more than likely get a pretty good deal on them for you, if you need a sufficient quantity. After that expense, you may need to send them to your printer, though, to have your logo and company information added.
That, of course, means added expense. You may be better off by letting your printer obtain the envelopes for you and then do the printing on them so that they have more room for turning a profit. They may order more envelopes than you and so get a better rate and can generate a larger savings for you over buying them yourself.
Buying Customized Window Envelopes
Another option to getting customized window envelopes is to use an outside company that specializes in all manner of custom business forms. You may find a company that can handle all of your custom printing needs. You might find a company that can print payroll checks, pre-printed shipping forms and custom personalized checks as well as letterhead and tax forms.
Centralizing your printing needs can turn into handsome savings over handing it out piecemeal. The more business you bring to a company, the more likely they are to work with you on special orders and giving volume discounts and special offers. Business is all about relationships, after all.
With outsourcing on the rise and an increase in the levels of off-site workforces, check envelopes are becoming more and more necessary for business. Many companies still print payroll checks in-house and hand them out directly to employees, but their numbers are dwindling. These companies had to mail out only a few checks at a time.
Now, many companies hire outside companies that print checks to handle all of their payroll printing for them and ship the payroll checks to the company, afterward. Most of the time these checks either come in an envelope or are placed into an envelope after arrival. Presumably, this is done to keep everyone’s pay rates private.
Pre-Printed Double Window Check Envelopes and the Like
Personalization and branding are almost as important for employees as it is for customers. Employers want to keep employee morale high and to show them they are working for a dynamic company that is on the move and a good place to build a career. Custom-printed, windowed check envelopes will not do that by themselves but they can help.
For the most part, the best way to boost morale is to increase what is inside the envelope rather than change its packaging. However, every little bit helps to set you apart from the competition. If you foster an environment of innovation and doing things somewhat differently, you can positively affect your productivity and business prospects.
Carbonless Form Sets
One unavoidable side effect of business success is mounting piles of paperwork, but with carbonless form sets, you can cut some of those by half, or three-quarters. Carbonless sets replaced the old carbon-sheet forms. The sheets were messy and relatively wasteful, when compared to carbonless business forms.
Business transactions at the point of sale or entry-level customer relations often require multiple copies of the same document/s. Often, a signature must be in place on all copies of the document/s. These days, computers with a continuous forms laser printer have taken on much of the redundancy, but not all.
Carbonless Form Sets Mean You Just Write It Once
Using carbon-less form sets can help keep you from having to hand-copy information from one piece of paper to another. Everyone involved in a transaction needs to have a record and, sometimes, certain contact information. Writing multiple copies by hand is time consuming and, in business, time is money.
These sheets usually come pre-attached to pads or in snap-sheet sets, whichever you prefer. They are not much more expensive than the old carbon sets and it is easier to make impressions on the third and fourth copies. If you are hand-copying order forms or receipts, these will save you time.
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